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Welcome to your
Virtual Benefits Hub
Plan Year: 8/1/2024 - 7/31/2025
This Benefits Page is a central resource for you to visit during open enrollment and throughout the year.
Welcome to your
Virtual Benefits Hub
Plan Year: 8/1/2024 - 7/31/2025
This Benefits Page is a central resource for you to visit during open enrollment and throughout the year.
To Our Employees:
We have made a conscious decision to offer you benefits because we care about you and your families, and we want to do everything we can to make sure you are taken care of.
Once again this year, we conducted a thorough review of options available to us and we think we’ve come up with the best possible package. But the process doesn’t stop here—we need you to take an active role in understanding and selecting your benefit options. A strong grasp of the plans available to you will best allow both you and this organization to get the most bang for our buck.
To help you gain that strong understanding, please read this page carefully and consult with your Human Resources contact with any questions.
Thank you for all that you do for us!
Action Required:
All elections must be submitted by 7/12.
This is an PASSIVE enrollment.
This means that you must log in to EaseCentral to enroll yourself and your dependents if you would like any benefit changes. All employees will use our benefit enrollment system to confirm or change benefit elections. You must take action no later than August 17th. After this deadline you must wait until the next open enrollment period or experience a qualifying event in order to:
· Waive any benefits
· Change or drop the coverage of your current plan
· Participate, if you did not enroll during open enrollment or within the first 30 days of becoming eligible
The Benefit choices you make during your initial enrollment or annual open enrollment remain in effect for the entire year.
EMPLOYEE ELIGIBILITY
You are eligible to participate if you are full-time and work a minimum of 30 hours per week. Your coverage will be effective 1st of the month from your date of hire. You will receive an email from Ease to waive/elect your benefits.
DEPENDENT ELIGIBILITY
You may also enroll eligible dependents for benefits coverage. A ‘dependent’ is defined as the legal spouse and/or ‘dependent child(ren)’ of the plan participant or the spouse.
You can, however, modify your elections under certain circumstances, called "Qualifying Events" These are events such as marriage, divorce, birth or adoption of a child, loss of eligibility under another plan. If you experience a qualifying event, you may make changes to your benefits within 30 days of the event or 60 days if the event is due to birth or adoption of a child.
What is a Qualifying Life Event?
• Marriage
• Divorce
• Birth/Adoption of a child
• Death of a spouse or other enrolled dependent
• Change in spouse’s benefits or employment status
• A dependent becomes eligible for Medicare or Medical
Ready to Enroll?
iDesign offers 2 plan options through Medical Mutual.
You have the option to choose between a PPO and an HDHP HSA plans. A PPO option offers the freedom to see any provider when you need care. When you use providers from within the PPO network, you receive benefits at the discounted network cost. Most expenses, such as office visits, emergency room and prescription drugs are covered by a copay. Other expenses are subject to a deductible and coinsurance. The HDHP is similar to the PPO Plan in that you have the option to choose any provider when you need care. However, in exchange for a lower per-paycheck cost, you must satisfy a higher deductible that applies to almost all health care expenses, including those for prescription drugs. All expenses are your responsibility until the deductible is reached, with the exception of preventive care, which is covered at 100% when you visit a physician in the network. Once the deductible is met, you are responsible for coinsurance for medical expenses and a copay for prescription drug expenses.
Utilizing In-Network providers will allow for the highest level of coverage. In-Network providers agree to accept Medical Mutual's contract rate as the final charge and the member is not balanced billed.
TRADITIONAL DRUGS
TIER 1 (GENERIC) | Lowest copay: Most drugs in this category are generic drugs. Members pay the lowest copay for generics, making these drugs the most cost-effective option for treatment.
TIER 2 | Higher copay: This category includes preferred, brand name drugs that don't yet have a generic equivalent. These drugs are more expensive than generics, and a higher copay.
TIER 3 | Highest copay: In this category are nonpreferred brand name drugs for which there is either a generic alternative or a more cost-effective preferred brand. These drugs have the highest copay. Make sure to check for mail order discounts that may be available.
WHERE CAN I FIND A DRUG LIST?
Typically, a full listing of covered drugs is found on your provider’s website. A drug list, also called a formulary, is a list of generic and brand-name drugs covered by a health plan. Although a drug may be on the drug list, it might not be covered under every plan. Review the plan materials for details on specific benefits.
You can use drug lists to see if a medication is covered by your health insurance plan. You can also find out if the medication is available as a generic, needs prior authorization, has quantity limits and more.
On a maintenance medication, you take each month?
Use home delivery from Express Scripts PharmacySM. Your Rx is delivered to your door about eight days after your Rx is received. Delivery is free!
The differences in prescription drug costs are summarized here:
A virtual visit lets you see and talk to a doctor from your mobile device or computer. When you use one of the provider groups in our virtual visit network, you have benefit coverage for certain non-emergency medical conditions. Costs must be paid by you at the time of the virtual visit and will apply toward your deductible and out-of-pocket maximum.
WHEN CAN I USE A VIRTUAL VISIT?
When you have a non-emergency condition and:
*Your covered children may also use Virtual Visits when a parent or legal guardian is present for the visit.
Examples of Non-Emergency Conditions:
HOW DOES IT WORK?
The first time you use a Virtual Visits provider, you will need to set up an account with that Virtual Visits provider group. You will need to complete the patient registration process to gather medical history, pharmacy preference, primary care physician contact information, and insurance information.
Each time you have a virtual visit, you will be asked some brief medical questions, including questions about your current medical concern. If appropriate, you will then be connected using secure live audio and video technology to a doctor licensed to deliver care in the state you are in at the time of your visit. You and the doctor will discuss your medical issue, and, if appropriate, the doctor may write a prescription* for you.
Virtual Visits doctors use e-prescribing to submit prescriptions to the pharmacy of your choice. Costs for the virtual visit and prescription drugs are based on, and payable under, your medical and pharmacy benefit. They are not covered as part of your Virtual Visits benefit.
*Prescription services may not be available in all states.
HOW DO I GET ACCESS?
Learn more about Virtual Visits and access direct links by downloading the MD Live App on your phone or my click on
A Health Savings Account (HSA) is a tax-free savings account that is owned by you, it is 100% vested from day one, and lets you build up savings for future needs. The funds may be used to pay for qualifying healthcare expenses not covered by insurance or any other plan for yourself, your spouse, or tax dependents. You decide how much you would like to contribute, when and how to spend the money on eligible expenses, and how to invest the balance.
To be eligible for an HSA, you must be enrolled in a High Deductible Health Plan (HDHP).
UNDERSTANDING YOUR HSA
You may contribute as follows:
$3,850 for Employee Only
$7,750 for a two-person or family
Dakota Software contributes the following to the employee's HSA:
$720 annually for Employee Only
$1,800 annually for two-person, or family
MAINTAINING RECORDS
To protect yourself in the event that you are audited by the IRS, keep records of all HSA documentation and itemized receipts for at least as long as your income tax return is considered open (subject to an audit), or as long as you maintain the account, whichever is longer.
HSA funds may be used for non-eligible expenses, but will be subject to regular income taxes and a 20% excise tax penalty.
Dental Benefits through Guardian provide comprehensive coverage to help you and your family maintain good dental health. Your coverage will be greater when you visit a participating in-network dentist, you will have lower out-of-pocket costs, no balance billing, and claims will be submitted by your dentist on your behalf.
PREVENTION FIRST!
Your dental health is an important part of your overall health. Make sure you take advantage of your preventive dental visits.
Preventive care services are covered at 100% if you visit an In-Network provider. They are also not subject to the annual deductible.
A comparison of the options is ->
iDesign offers vision coverage through Lincoln to help pay for eye exams, prescription glasses and contact lenses. You receive a higher level of benefits when you see a provider in network, however, out-of-network coverage is provided but may only be handled as reimbursements in some situations. Please note: Members may choose between prescription glasses (lenses and frame) and contact lenses, not both.
DID YOU KNOW?
To find out if your provider is in-network, please visit the website below.
Life insurance is an important part of your financial security. Life insurance helps protect your family from financial risk and sudden loss of income in the event of your death. Accidental Death & Dismemberment (AD&D) insurance is equal to your Life benefit in the event of your death being a result of an accident and may also pay benefits for certain injuries sustained.
Basic - Employer Paid $50,000 Benefit
A sudden accident or death can leave you or your loved ones in a vulnerable position. Employees have the opportunity to enroll in Term Life and Accidental Death & Dismemberment insurance which will supplement lost income in the event of an accident or death. If you choose to enroll in employee coverage, this will be in addition to your employer-provided Basic Life coverage.
Voluntary - Employee Paid Life
You may elect Supplemental Life Insurance without electing Accidental Life and Dismemberment. To elect Accidental Death & Dismemberment you MUST elect Supplemental Life Insurance. Your Supplemental Life and Accidental Death & Dismemberment election MUST be for the same amount if electing both types of coverages. If you choose to enroll in employee coverage, this will be in addition to your employer-provided Basic Life coverage. Coverage is also available for your spouse and/or child dependents. It is required that you elect coverage for yourself in order to be eligible for coverage on your dependents.
Employee: $25,000 increments up to $150,000, to a maximum of $150,000 ($150,000 GI)
Spouse: $10,000 or $50,000 ($50,000 GI)
Children:$10,000 ($10,000 GI)
Who's Your Beneficiary?
It is also important that you name a Primary and Contingent Beneficiary. A contingent beneficiary will receive the benefits of your life insurance if the primary beneficiary cannot. You can change beneficiaries at any time.
*Guaranteed Issue (GI) and Evidence of Insurability (EOI)
When you are first eligible (at hire) for Voluntary Life and AD&D, you may purchase up to the Guaranteed Issue (GI) for yourself and your spouse without providing proof of good health (EOI).
Any amount elected over the GI will require EOI. If you elect optional life coverage, and are required to complete an EOI, it is your responsibility to complete the EOI and send the form to Guardian (address will be listed on your form). In addition, your spouse will need to provide EOI to be eligible for coverage amounts over GI, or if coverage is requested at a later date.
Short Term Disability
Everyday illnesses or injuries can interfere with your ability to work. Even a few weeks away from work can make it difficult to manage household costs. Short Term Disability coverage provides financial protection for you by paying a portion of your income, so you can focus on getting better and worry less about keeping up with your bills. Your coverage pays 60% of your income.
Long Term Disability
Insurance through Unum can pay you a weekly benefit if you have a covered disability that keeps you from working. Long Term Disability insurance can replace part of your income while you recover.
LTD Benefit Features
Accident Insurance
Accident Insurance through Guardian can pay you money for covered accidental injuries and their treatment. Accident Insurance can pay a benefit amount based on the type of injury you have and the type of treatment you need. It covers accidents that occur on and off the job. And it includes a range of incidents, from common injuries to more serious events.
Examples of what's covered
Critical Illness Insurance
Critical Illness Insurance can pay money directly to you when you are diagnosed with certain serious illnesses. Pre-existing condition will have a 6 month look back; 6 months exclusion period.
What's covered?
Wellness Benefit
When you enroll in Accident or Critical Illness Insurance you can earn $50 just by getting an annual physical or covered preventive test.
The resources below are provided by iDesign to all eligible, full-time employees at no additional cost.
EMPLOYEE ASSISTANCE PROGRAM (EAP)
All Full-Time Employees who are enrolled in the are automatically eligible for an Employee Assistance Program (EAP) which is provided at no cost through Guardian.
EAP Overview
Provided through the Uprise EAP Program that provides consultation for relationship issues, stress, coping with change, grief and loss, family and marital issues, adjustment disorder, depression, anxiety, addiction, and domestic violence
In-Person sessions that include up to 3 face-to-face sessions per issue. There is no limit to the number of issues per year.
Live, 24/7 access to a master’s level consultant. Uprise clinicians have a minimum of 3 years of clinical experience.
Connect to a counselor for free support services:
1-800-386-7055 (Available 24 hours a day, 7 days a week*)
Or visit worklife.uprisehealth.com (Access code: worklife)
WILL PREP SERVICES
WillPrep Services offers a range of will preparation services.
For eligible members with voluntary term life plans, the services
include online planning documents, a resource library and
access to professionals to help with issues related to:
Connect with a Will Prep specialist today:
Medical Mutual (Group #381846) | 1 (844) 583-3072
Telemedicine | (866) 692-5045 or https://members.mdlive.com/excellus
Guardian (Group # 381846) | 1 (888) 482-7342
HSA | 111-867-5309
As you consider your benefit options, please be sure to review all available information. If you don't understand your benefits or need any assistance, please contact Human Resources.