Red Spot Paint & Varnish is GROWING! We are glad you have decided to be a part of our expanding team! We have a great work environment with new wages, great benefits, and lots of opportunity. Red Spot supplies interior and exterior high-performance coatings for a world of plastics and automotive markets. We pride ourselves in being a company that has continued to thrive and grow in our community for nearly 120 years!
Red Spot is pleased to present this overview of employee benefits. We offer a variety of benefits to help our employees protect their health, family, and way of life. Benefits are a valuable part of the compensation package. Please take time to review this information carefully, along with the materials provided by the insurance carriers. Please contact HR with questions.
EMPLOYEE SELF SERVICE PORTAL:
The ADP Portal provides 24-hour access—from work, home, or mobile device—to a wide range of HR resources, including W-2 information, paycheck history, summary plan descriptions, provider websites and much more!
To access the Self-Service Portal, visit https://workforcenow.adp.com (link below)
User ID- first initial last name @redspot [example- jsmith@redspot]
Password- personal password created at registration
Red Spot offers 2 medical plans, a PPO and a High Deductible Health Plan (HDHP) with Health Savings Account. Both plans are administered by UMR and include a vast regional/national network of doctors/medical facilities through the United Healthcare Choice Plus Network with Optum RX providing the role of pharmacy benefit manager. Preventive care services are covered at 100% on both plans. For more detailed information, please refer to the medical plan documents on the ADP employee portal or visit www.UMR.com.
All full time, active employees, dependents, and eligible spouses may enroll in coverage. Eligible dependent children are covered through the end of the month of their 26th birthday. A spouse is eligible for Red Spot coverage only if they are not eligible for their own employer-sponsored plan.
Red Spot provides an incentive in the form of a discounted premium for completing an annual health screening during an announced time.
With your plan you also have access to:
See resources below for more information.
A Health Savings Account (HSA) is a tax-free savings account owned by you, 100% vested from day one, and let's you build up savings for future needs. The funds may be used to pay for qualifying healthcare expenses not covered by insurance or any other plan for yourself, your spouse, or tax dependents. You decide how much you would like to contribute, when and how to spend the money on eligible expenses, and how to invest the balance.
For 2022, Red Spot funds employee Health Savings Accounts (HSAs) at $750 for employee only tiers and $1,500 for all other tiers. These amounts are pro-rated for new hires and those changing tiers during the year. 2023 funding will be announced in late 2022. Eligible employees can set up their own health savings accounts or request an application to set up one through First Federal Savings Bank. To be eligible for the company contribution, HSA accounts must be set up by no later than November 1, 2022. Some employees will not be eligible to make or receive HSA contributions due to IRS regulations. Examples of ineligible employees include, but are not limited to, being enrolled in Medicare Part A or B or Tri-Care, having accessed VA benefits in last 90 days, having other first dollar health coverage, or participating in a flexible benefit plan for medical reimbursement. In addition to the company contribution, eligible employees may make pre-tax contributions into their HSA accounts through payroll deduction; please refer to the Red Spot HSA Payroll Deferral Form on the ADP portal. It is each employee’s responsibility to ensure they do not contribute more than the 2022 annual IRS HSA contribution limit of $3,650 for self only coverage and $7,300 for family coverage. A catch-up contribution of up to $1,000 can be made during the year by HSA-eligible participants who will turn 55 by year-end. Please consider the Red Spot funding when determining your contribution. If you have a child who is no longer a tax dependent, you can cover them on your insurance up to age 26, and you may be eligible to receive the family health savings contribution; however, IRS regulations may prevent you from utilizing health savings contributions to pay for their medical expenses. Refer to your tax advisor if you have questions concerning your personal tax situation.
The FSA Plan is administered through American Benefits Group and allows employees to save money by using pre-tax dollars to pay for certain health care and dependent care expenses. Red Spot’s health care FSA includes a 2-month grace period to incur expenses for the prior year if submitted within the appropriate timeframe.
Health Care FSA - Employees may designate as much as $2,850 per year to pay for out-of-pocket medical, prescription, dental, and vision care expenses for their own and their eligible family members—family members are not required to be covered under the Red Spot health care plan. You cannot participate in this plan if you are covered on the High Deductible Health Plan. For additional resources, visit www.amben.com/FS (link below).
Dependent Care FSA - Employees may designate up to $5,000 per year, if annual tax filing status is “married filing jointly” or “head of household,” to pay for dependent care expenses during work hours. If spouse’s employer also offers a dependent care FSA, the combined total for both plans cannot exceed $5,000. Employees who are married but file separate tax returns, may not contribute more than $2,500 per year.
As a Red Spot Employee you have access to the following wellness programs regardless of medical plan participation:
All details are linked below.
Employees, dependent children, and spouses can also receive medical care, lab work, and generic prescriptions at no cost at ProCare HealthSpot on-site and near-site medical clinics. Refer to the ProCare Welcome Guide for detailed information on available locations and hours. Enrollment in a Red Spot Medical Plan is not required for care. Children who are living at home and considered to be a dependent, as defined by the IRS, are eligible to use the clinic through the end of the month of their 26th birthday.
The employee assistance program (EAP) is available for employees and their dependents living at the same address. The EAP is provided by Red Spot at no cost to employees and is administered by Deaconess Concern. The EAP can assist with marriage and family issues, childcare and elder care services, stress/anxiety, alcohol or drug abuse, workplace conflict, legal and financial matters, and more.
Dental Coverage is administered by Paramount Dental (HRI). An employee contribution is required via payroll deduction based on selected level of coverage.
Coverage Levels - Weekly
Coverage Overview
Voluntary vision coverage is available to all employees and their spouses/dependents and is administered by Sun Life through the VSP Vision Care Signature Network.
Coverage Levels and Weekly Rates:
Brief plan details are included below.
*If you are covered under the Red Spot Medical Plan (PPO or HDHP administered through UMR) and wish to utilize your annual preventive care eye exam with no copayment, then you should utilize your UMR card. For other vision services, including purchase of materials such as glasses and contacts, you would then utilize your vision coverage through Sun Life/VSP. Please refer to Vision insurance schedule for more detailed information on this benefit.
Life insurance is an important part of your financial security. Life insurance helps protect your family from financial risk and sudden loss of income in the event of your death. AD&D insurance is equal to your Life benefit in the event of your death being a result of an accident, and may also pay benefits for certain injuries sustained.
Basic life insurance is provided by Red Spot, free of charge, with matching accidental death and dismemberment (AD&D) for all active employees at the amount of two times their annual salary up to a maximum benefit of $500,000. At the age of 65, the benefit will be reduced 35% of the eligible amount of coverage. An additional reduction occurs at age 70.
Supplemental life insurance is available for purchase, through payroll deduction, for employees, their eligible spouse, and dependents. The employee must be enrolled in supplemental coverage to purchase coverage for dependents or spouse. Employees can elect $10,000 to $500,000 – in $10,000 increments, not to exceed 5 times basic annual earnings – with no medical questions asked up to the guaranteed issue amount of $150,000 if under age 70 and $10,000 if age 70-79. If you elect coverage for yourself, you can elect $10,000 to $250,000 – in $10,000 increments – with no medical questions asked up to the guaranteed issue amount of $30,000 if under age 70 and $10,000 if age 70 or over for your spouse. If you elect coverage for yourself, you can elect $2,500 to $10,000 – in $2,500 increments – with no medical questions asked for your dependent children 14 days to 26 years old. The child must be financially dependent upon their parents to remain covered. The coverage you select for your spouse and children cannot exceed 100% of your coverage amount. Benefits are reduced to 65% at age 65 and to 50% at age 70 for employees and their spouses. Please refer to the full plan summary for additional details of the life insurance plans.
Emergency Travel Assistance & Identity Theft Protection: Sun Life offers Emergency Travel Assistance as an additional value-add service. If you have a medical emergency when you are more than 100 miles away from home, you can be connected 24/7 with Assist America’s staff of medically trained, multilingual professionals who can advise you. Assist America pays for 100% of the services it arranges for and provides. You also have the support of a comprehensive identity theft protection program through Assist America’s SecurAssist Identity Protection, including 24/7 phone support and step-by-step guidance by anti-fraud experts.
All active employees are eligible for Short Term Disability (STD) benefits the first of the month following 12 months of service. STD is provided at no cost to the employee and is administered by Sun Life Financial. STD or extended sick leave will be paid as follows: First 40 hours must exhaust available sick time; week 2-26 is @ 60% of weekly base wage at 40 hours.
All full-time employees who work at least 30 hours/week are eligible to enroll in coverage. This insurance protects employees and their families from financial loss by providing lump-sum benefits upon diagnosis of covered conditions. Benefit amounts range from $5,000 to $40,000 in increments of $5,000 for employees. If an employee elects coverage, they can also elect spousal coverage from $5,000 to $40,000 in increments of $5,000. Coverage can also be elected between $2,500 and $20,000 in increments of $2,500 for eligible children from birth to age 26. Final eligibility is subject to Sun Life’s approval. This plan also pays a $50 wellness screening benefit each year once an enrollee provides proof of an eligible health screening. If interested in finding out more, contact HR.
All full-time employees who work at least 30 hours/week are eligible to enroll in coverage, which helps pay for unexpected expenses. Utilize this benefit to help cover related expenses like lost income, childcare, deductibles, and copays. The plan offers hospitalization benefits for you, your spouse, and/or your children. An eligible child is defined as your child from birth to age 26. Benefits are payable for hospital stays due to sickness, accidents, mental/nervous disorders, substance abuse, etc.
RED SPOT 401-K SAVINGS PLAN- EMPLOYEE DEFERRAL/ COMPANY MATCH:
The Red Spot 401(k) savings plan provides employees the opportunity to save for retirement. The plan is administered by Fidelity Investment Company. New employees are eligible to participate the first of the month following date of hire. Employees can elect to defer a percentage, through payroll deduction, from 1% to 60% of weekly wages on a pre-tax basis not to exceed the 2022 IRS maximum of $20,500 for the year. Employees aged 50 or older (or will be turning 50 during the calendar year), may make an additional “catch-up” contribution of up to $6,500. Catch up contributions are not eligible for a company matching contribution. The amount contributed may be increased or decreased at the beginning of each payroll period. All employee contributions to the plan are fully and immediately vested. Please refer to the Summary Plan Description for investment funds and complete plan information. The current company match is $0.65 for each $1.00 deferred, to a maximum of 6% of eligible earnings.
401(k) SAVINGS- NON-ELECTIVE DEFINED CONTRIBUTION PLAN (Formally “Profit Sharing Plan”):
The Non-Elective Employer Contribution Plan is an additional retirement benefit for employees. On an annual basis, Red Spot may elect to make a discretionary non-elective contribution to the Plan. The contributions will be transferred to Fidelity Management Trust Company into employees’ personal accounts. The plan allows employees the ability to direct their own investments for retirement planning purposes. Eligibility requirements include completing six months of service. The eligibility period is then the 1st of the month after 6 months of service. A contribution is based upon the income received from that date of eligibility through the end of that plan year. In subsequent years, an employee must work at least 1,000 hours in each plan year and be actively employed as of the last day of the plan year (December 31st) unless due to death or retirement. Intern employees (part-time/temporary employees) are not eligible for this Plan unless they have worked 1,000 hours in a plan year. If a discretionary contribution is approved for a plan year, it is generally communicated after year-end close is complete. Deposits to employee Fidelity accounts generally occur in the April timeframe for the prior year.
ROTH 401(k) OPTION:
Employees have the option of contributing to a Roth 401(k) through the Red Spot 401(k) Savings Plan. Unlike a traditional pre-tax 401(k), the Roth 401(k) allows employees to contribute after-tax dollars and then withdraw tax-free dollars from their accounts when they retire (if an employee is at least 59 ½ years old and it has been five years since their first Roth 401(k) contribution). Employees have the choice of contributing to a traditional pre-tax 401(k) option, a Roth 401(k), or a combination of the two. Combined contributions to a Roth 401(k) and traditional pre-tax 401(k) cannot exceed the IRS annual limits (for 2022, deferral contribution limit of $20,500 and for those who are at least 50 by 12/31/22, an additional $6,500).
Vacation:
Employees with 25 or more years of service have the option of choosing whether they wish to utilize 5 weeks of vacation or 4 weeks of vacation PLUS a $700 employment anniversary bonus. Employees with 25 or more years of service will automatically default to 5 weeks of vacation. To elect 4 weeks of vacation and bonus, an employee must notify HR by no later than December 31 of the prior year. To determine years of service, take the current year and subtract the date-of-hire year. Vacation can only be taken in 4-hour or 8-hour increments. Hourly, non-bargaining unit employees may generally roll unused vacation time over to be used by June 30th of the following year unless an exception is announced by the Executive Management Team.
Sick/Paid Personal Pay: All hourly, non-bargaining unit employees are eligible for 40 hours per year of paid sick/personal time. New hires will receive a pro-rated amount upon hire. During subsequent years, employees receive sick time on January 1.
Holidays: Upon hire, Red Spot offers 12 paid holidays to include: New Year’s Day, MLK Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, and a floating holiday.
Tuition Reimbursement: Red Spot offers tuition reimbursement to eligible employees to encourage individual growth and personal development. Tuition Reimbursement may be available with prior approval from Human Resources and your Department Manager, as well as the completion of one year of service.
Business Travel Accident Insurance: Red Spot maintains Business Travel Accident Insurance through The Hartford to cover our employees while they are traveling internationally on company business. This coverage also covers accompanying spouses and dependent children.
Bereavement Pay: When a death occurs in an employee’s family which necessitates losing regularly scheduled work for bereavement or other purposes related to the death, compensation for time lost will be given in accordance with the following schedule:
Financial Wellness Product Offerings: Fidelity hosts an enhanced Financial Wellness offering, which is included on their NetBenefits website to assist employees in receiving help with their full financial picture. This enhanced offering includes financial wellness education and links to access products/services offered by Fidelity and its vendors such as debt management. There are costs associated with these services; however, in most cases, Fidelity has negotiated reduced fees for Red Spot employees.
Fidelity Personalized Planning & Advice: This fee-based service is available to all Red Spot employees; however, it is outside of Red Spot’s normal 401(k) plan. It is tailored toward the needs of those employees who seek ongoing planning and investment advice and have multiple retirement goals. To find out more, contact Fidelity directly: 800-835-5097.
