Introduction
At the University of Evansville, we recognize our ultimate success depends on our talented and dedicated faculty and staff. We appreciate the contribution each employee makes and our goal is to provide best in class benefits to attract and retain the best employees. Through our benefits program we strive to support the needs of our employees and their dependents by providing a benefits package that is easy to understand, easy to access and affordable for all our employees.
Benefits Overview
The University of Evansville offers a comprehensive benefits package to eligible employees. For purposes of this summary of benefits, benefit eligibility shall be defined as staff and administrators working, on average, at least thirty (30) hours per week or faculty under contract (including regular and visiting faculty members) who are not on pro rata or part-time employment. Certain benefits do have different eligibility periods. If you have questions about these benefits, please contact the Office of Human Resources.
Health Insurance
Coverage is available for the employee and dependent family members. Depending on claims experience, the University of Evansville pays for approximately 75% of the health insurance plan cost. Benefit eligible employees may enroll in the University health insurance plan on the 1st of the month concurrent with or following employment. If you do not enroll for coverage within 31 days of becoming eligible, or you discontinue coverage, you may not obtain coverage unless you meet the Plan’s definition of a late applicant (open enrollment, change in family status, etc.).
The health insurance program available to employees is through Auxiant. The University deducts health insurance premiums on a pre-tax basis and current rates are:
Bi-Weekly Premium
Employee - $87.76
Employee + Children - $155.39
Employee + Spouse - $248.47
Family - $284.81
**NEW** Wellbridge Surgical Benefit
Beginning 6/1/2024, University members pay ZERO out of pocket when having a surgical procedure at Wellbridge Surgical Center.
How to find a provider in the Encore Prime Network (Preferred Network)
1.Click the link below
2.Click on Encore Prime box
3.A pop-up box will be the provider search tool and you can begin your search. You can search for a provider by Name, Specialty, City, State, Zip and/or Country.
How to find a provider in the Encore Network (Network)
1.Click the link below
2.Click on Encore box
3.A pop-up box will be the provider search tool and you can begin your search. You can search for a provider by Name, Specialty, City, State, Zip and/or Country.
CancerCare
What is CancerCARE?
The CancerCARE Program is a free, fully integrated cancer solution included in YOUR health plan that supports you from the first day of your diagnosis well into the stages of aftercare. CancerCARE coordinates care and benefits for patients with new or existing cancers. Our expert medical team advocates for the best possible care in your community or at a leading national Centers of Excellence location.
See flyers below for more information.
Prescription Drug Coverage
**NEW** SHARx Program
SHARx is an advocacy solution provided by your employer. This program was created to extend advocacy program benefits to employees like you. Our role is to help facilitate the advocacy process for each eligible member of your employer’s health plan and provide access for all high-cost medications.
TRADITIONAL DRUGS
Generic | Lowest copay:
Most drugs in this category are generic drugs. Members pay the lowest copay for generics, making these drugs the most cost-effective option for treatment.
Brand | Higher copay:
This category includes preferred, brand name drugs that don't yet have a generic equivalent. These drugs are more expensive than generics, and a higher copay.
Non-Formulary Brand | Highest copay:
In this category are nonpreferred brand name drugs for which there is either a generic alternative or a more cost-effective preferred brand. These drugs have the highest copay. Make sure to check for mail order discounts that may be available.
SPECIALTY DRUGS
Specialty | :
Specialty drugs are high-cost prescription medication used to treat complex, chronic conditions. Preauthorization is required for injectables costing over $2000 per drug per month. SHARx can help with different avenues of sourcing for these expensive high cost medications as well.
Rx Copays:
Generic - $20/ $40
Brand - $50/ $100
Non-Formulary Brand - $75/ $150
Specialty - 20% up to $150
**There is no charge for preventive drugs or prescription drugs obtained from the University of Evansville onsite health clinic.
On- Site Medical Clinic
The University of Evansville in partnership with Ascension Medical Group, works with you to help you achieve health and wellness goals by providing services ranging from preventative care, chronic disease management, medication therapy management, behavioral health assistance, dietetic services, and personal health coaching.
The health clinic staff provide high quality medical care to treat, reverse, and prevent disease that matches each individual's needs.
Employee Clinic Hours:
- Monday:
- 8 am – 11 am and 3 pm – 6 pm
- Tuesday:
- 7 am – 11 am
- Wednesday:
- 2 pm – 6 pm
- Thursday:
- 7 am – 11 am
How to Schedule with the clinic:
Call 888-492-8722 or
Visit the Ascension Tri State Clinics Website at the link below.
Use the Make an Appointment link at the top of the page
Choose The University of Evansville
Next, select 1. Book an appointment with a provider OR 2. Book an appointment for medication refills/labs/injections and fill in the requested information to schedule your appointment
Medications and Labs: See attached PDF
Friendly Reminder: If a lab test or medication is available through the UE Employee Clinic, the patient must obtain/fill those medications through the clinic. Insurance coverage will be denied unless an override has been obtained from the employee clinic staff.
HealthJoy
HealthJoy is the first stop for all your healthcare needs. HealthJoy is the world’s most sophisticated healthcare guidance and cost containment platform. What’s to love about it? Employees love having access to on-demand help for all their employee benefits, right from their mobile phone. Click the link below to create your account today!
Steps to Activate:
- Down the HealthJoy app by scanning the QR code below or search for HealthJoy in the App Store or Google Play Store.
- Click "Sign Up" and enter email address.
- Create a password of at least eight characters to complete the process.
Dental Insurance
The University's dental plan provides coverage for preventative services, minor restorative services, major services and orthodontics. Benefit eligible employees may enroll in the University dental insurance plan on the 1st of the month concurrent with or following employment. University of Evansville is able to deduct dental insurance premiums on a pre-tax basis. The employee pays 100% of the premium. Coverage is available for the employee and immediate family members.
You have the freedom to select the dentist of your choice; however, when you visit a participating in-network dentist, you will have lower out-of-pocket costs, no balance billing, and claims will be submitted by your dentist on your behalf.
Bi-Weekly Premium
Employee - $15.13
Employee + One - $33.54
Employee + Family - $56.18
Click the link below to find an in-network dentist.
Vision Insurance
Benefit eligible employees may enroll in the University vision insurance plan on the 1st of the month concurrent with or following employment. University of Evansville is able to deduct vision insurance premiums on a pre-tax basis. The employee pays 100% of the premium. Coverage is available for the employee and immediate family members.
Under this plan, you may use the eye care professional of your choice. However, when you visit a participating in-network provider, you receive higher levels of coverage. If you choose to receive services from an out-of-network provider, you will be required to pay that provider at the time of service and submit a claim form for reimbursement.
Bi-Weekly Premium
Employee - $3.49
Employee + Spouse - $6.98
Employee + Child - $7.80
Employee + Family - $12.29
Click the link below to find an in-network provider.
Ancillary Benefits
Life Insurance
Coverage is available for the employee and immediate family members. Employee coverage is salary based. Family coverage includes $4,000 for spouse and $2,000 for dependent children (6 months to under age 25) or $200 (at least 15 days to under age 6 months).
University of Evansville pays for half of the premium cost. Benefit eligible employees may enroll in the University life insurance plan on the 1st of the month concurrent with or following employment.
Proof of insurability is required if you are a late applicant, which means you apply for coverage more than 31 days after the date you are eligible for coverage. Coverage for late applicants begins on the first of the month following the date the application and proof of insurability are approved.
Click the attachment for summary of benefits and rate grid.
Voluntary Life Insurance
Employees have the opportunity to enroll in supplemental Life insurance. If you choose to enroll in employee coverage, this will be in addition to your Basic Life coverage. Coverage is also available for your spouse and/or child dependents. It is required that you elect coverage for yourself in order to be eligible for coverage on your dependents. Premiums are based on age-rated tables and paid by the employee every pay period through a payroll deduction. These premiums are post-tax and benefits payable are tax-free. Benefit eligible employees may enroll in the University voluntary life insurance plan on the 1st of the month concurrent with or following employment.
Click the attachment for summary of benefits and rate grid.
Long Term Disability Insurance
Benefit eligible employees may enroll in the University long term disability insurance plan on the 1st of the month concurrent with or following employment. After 150 days of disability, this plan will pay 60% of your monthly earnings up to a maximum of $5,000 per month. If you are a participant in the University’s TIAA retirement plan on the date you become disabled, the long-term disability plan will also pay a monthly benefit to your TIAA account, according to the terms of the group policy, while you are receiving long term disability benefits. University of Evansville pays for half of the premium cost.
Click the attachment for summary of benefits and rate grid.
Accident Insurance
A serious injury can cost you a lot of money – not only in medical bills but in things like income from lost work hours. Some injuries are minor, but others are debilitating and require significant medical care. If you get hurt, accident insurance pays you money that you can use to cover personal expenses, bills, and out-of-pocket medical costs.
Not all accidents are “qualifying injuries.” The kinds of accidents that are covered can vary by plan but accident insurance plans typically cover things like:
Benefit eligible employees may enroll in the University accident insurance plan on the 1st of the month concurrent with or following employment.
Bi-Weekly Premium
Employee - $7.30
Employee + Spouse - $10.48
Employee + Child - $11.98
Employee + Family - $15.87
Click the attachment for plan highlights.
Critical Illness Insurance
How would you pay your bills if you were suddenly diagnosed with cancer and couldn’t work? Critical illness insurance doesn't’ pay your medical bills. It pays you if you’re diagnosed with a covered illness. The benefit is paid directly to you and is your choice how to spend it.
Critical illness can vary widely from one another. Some may focus on a single specific diagnosis, while others may provide you with coverage for a range of possible diagnoses, such as:
Benefit eligible employees may enroll in the University critical illness insurance plan on the 1st of the month concurrent with or following employment.
Click the attachment for summary of benefits and rate grid.
Hospital Indemnity Insurance
Voluntary group hospital indemnity insurance provides a range of fixed, lump-sum daily benefits to help cover costs associated with a hospital admission, including room and board costs. These benefits are paid directly to the insured following a hospitalization that meets the criteria for benefit payment.
Benefit eligible employees may enroll in the University hospital indemnity insurance plan on the 1st of the month concurrent with or following employment.
Bi-Weekly Premium
Employee - $12.73
Employee + Spouse - $24.35
Employee + Child - $17.99
Employee + Family - $29.25
Click the attachment for summary of benefits.
Employee Assistance Program
ACI’s Employee Assistance Program (EAP) provides professional and confidential services to help employees and family members address a variety of personal, family, life, and work-related issues.
Flexible Spending Account
Benefit eligible staff, faculty, and administrators, may participate in the Flexible Spending Account (FSA). Eligible employees may enroll in the FSA during the annual open enrollment period (effective June 1). EmploThe FSA allows employees to redirect a portion of their salary for non-cash benefits thus avoiding federal, state, and county taxes, including social security. This plan features two flexible spending accounts (health care reimbursement and dependent care reimbursement) for certain qualified out-of-pocket expenses. The IRS requires that monies left in your account at the end of the plan year or at termination be forfeited. Therefore, your FSA accounts should be funded only for expenses that you know will occur. The maximum annual contribution for 2025 is $3,300. Participants receive a debit card pre-loaded with their annual election amount that may be used for reimbursements. Participants may also submit a completed reimbursement form and paid receipt for reimbursement if they prefer. Re-enrollment is required each year to continue participation in the program.
Retirement Plan
All full and part-time staff, faculty, and administrators who work an average of 20 hours per week during the academic year (and at least 1000 hours per year), except employees whose employment is incidental to their education, are eligible to participate in the University of Evansville TIAA retirement plan. Eligible employees can enroll immediately and start pre-tax contributions into the plan following their hire date. The retirement contribution match is dollar-for-dollar on employee contributions up to a maximum of 5%. The University reserves the right to modify its matching schedule at any time. Employees are eligible for the match once they are age 21, complete one year of service, and work an average of 20 hours per week. The match begins on the first of the month following the employee’s eligibility date. Employees with related service at an institution of higher education or non-profit (research) institution will be credited for that service toward the one- year eligibility requirement. Vesting of all employee and University contributions is immediate. UE offers two retirement account options through TIAA: 403(b), tax-deferred plan and a ROTH.
Tuition Remission
The University of Evansville is committed to lifelong learning and scholarship. Employees, their spouses, and dependent children have the opportunity to participate in this process with the tuition remission benefit. Tuition remission benefits are available to regular operational budget employees, retirees, and emeriti and their dependents.
Employees, spouses and dependent children of regular full-time employees are eligible for 100 percent tuition remission beginning the first semester after the employee start date.
Tuition benefits begin for employees the first semester following their employment date.
Tuition Exchange
The University of Evansville participates in the Tuition Exchange program and also in the CIC tuition exchange program. Under this arrangement, benefit eligible faculty, staff, administrators, and dependents are eligible to apply to participating colleges and universities for tuition exchange scholarships to basic tuition. A list of participating schools can be found on the websites listed above. For information on tuition exchange, guidelines for eligibility, and the application process, contact the liaison officer in the Office of Academic Affairs, Room 205 Olmsted Hall.
Paid Time Off
2025 Employee Holiday Schedule
All benefit eligible employees are eligible for holiday pay. The following holidays are observed by the University of Evansville:
- New Year's Eve
- New Year's Day
- Good Friday
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Eve
- Christmas Day
The following November – December – January holiday schedule will be observed:
Thanksgiving
- Closed at noon Wednesday, November 26, 2025
- Closed Thursday, November 27, 2025
- Closed Friday, November 28, 2025
Winter Holiday Break
- Last day to work before break – Friday, December 19, 2025
- Closed Monday, December 22nd through Thursday, January 1, 2026
- Reopen Friday, January 2, 2026
At the discretion of the University president, days may be added or deleted.
Sick Days
In the event of illness, the income of benefit eligible employees is protected by earned sick leave. An employee's accrued sick leave balance may accumulate to a maximum of 5 months (110 working days).
Vacation
Vacation with pay is granted to eligible staff members and administrators. Faculty members are not eligible for vacation. Employees with one to five years of service earn up to 12 working days of vacation per year.
Bereavement Leave
In the event of the death of a benefit eligible employee’s spouse or child, up to five days off with pay will be permitted. Upon the death of any other of the following immediate family members, up to three days off with pay will be granted: parents, guardian, brother, sister, mother-in-law, father-in-law. One day off with pay will be permitted for other relatives
Additional Benefits
Athletic Events
Each benefit eligible University of Evansville employee with a UE photo ID and a guest are eligible to attend regularly scheduled home athletic events on a space-available basis free of charge for men's and women's soccer, baseball, softball, volleyball, and basketball. Benefit eligible employees receive a 50% discount on up to two season tickets for regular season men's and women's basketball games. This benefit does not include post season tournaments.
UE Theatre
All benefit eligible employees receive discounted admission to regular productions. Contact the Shanklin Theatre ticket office for prices and reservations.
Bookstore
All benefit eligible employees receive a 15% discount on any non-textbook purchase except sundry items.
Fitness Center
Students, faculty, and staff may use the fitness center facilities. Spouses may purchase a membership to use the fitness center. Cost of the membership is $190 per year. Children of employees may use the pool at no charge any time it is open for recreational swimming. A current UE photo ID must be presented to use the fitness center facilities.
Credit Union
All faculty, administration, and staff are eligible for membership in Liberty Federal Credit Union and have full access to the credit union's banking services.
Meal Discounts
A pre-paid Café Club membership may be purchased at the Ridgway University Center. The discount varies by amount purchased.
Library
The University's library system provides faculty, students, administrators, and staff with an array of information services and resources. A current UE photo ID must be presented to borrow books and videotapes.
Parking
All University employees choosing to use official University parking areas must purchase a new parking permit prior to the opening of the fall semester each year. All University parking permits are $50.
How To Enroll
How to Enroll:
- Go to MyUE on the Human Resources page.
- Follow instructions and enroll in your benefits.
- Make sure to save your elections and print your confirmation statement.
IMPORTANT:
ALL benefit eligible employees (including those who do not want to make any changes to their current coverage) must enter their elections by April 16.
Insurance Carrier Information
Auxiant
Member Account Login: https://www.auxiant.com
Phone #: 800-475-2232
True Rx
Member Account Login: truerx.com
Phone #: 866-921-4047
Paramount Dental
Member Account Login: https//www.insuringsmiles.com/FindADentist
Phone #: 800-727-1444
Anthem
Phone #: 866-723-0515
Reliance Standard
Phone #: 800-351-7500
www.rsli.com/claims
HealthJoy
support@healthjoy.com
Phone #: 877-500-3212
UE Medical Clinic
Phone #: 888-492-8722
TIAA
tiaa.org/public/support/contact-tiaa
Phone #: 800-842-2252
UE Contacts
Keith Gehlhausen
kg77@evansville.edu
812-488-2943
Lori LeDuc
ll138@evansville.edu
812-488-5045
Benefits Concierge Team
Have a question regarding enrollment or benefits? Contact Us.
Account Team Contacts
Reagan Keeler
Account Executive
reagan.keeler@nfp.com
812-422-4000