WELCOME
Helping you and your family reach and maintain good health is very important to City of Sand Springs. The City of Sand Springs is pleased to offer a selection of benefits designed with your health and financial wellbeing in mind. We review our benefit programs each year to ensure we consider the best combination of benefit coverage, network access and affordability for employees.
Eligibility
Regular employees working at least 30 hours per week are eligible to participate in benefits offered by the City of Sand Springs. When you enroll in the benefits program, you may also cover your eligible benefits. Dependents include your legal spouse, child(ren) up to age 26 (regardless of student status, marital status, residence, or financial dependence on you), and an unmarried child incapable of self-support.
OVERVIEW
As a full-time employee of the City of Sand Springs, you are eligible for the comprehensive benefits available to you and your family.
This Benefits Open Enrollment Microsite contains all the necessary benefit summaries; compliance notices and forms required to enroll or make changes to your current elections. Please review these notices to learn about your rights pertaining to your benefits.
Please be sure to:
- Review your benefits open enrollment guide, which highlights the comprehensive coverage available to you and your family.
- Refer to your Summaries of Benefits and Coverage, for more benefit details.
- Read the Benefits Compliance notices to learn about your rights pertaining to your benefits.
ENROLLMENT
To elect or modify your current elections due to a qualifying event, please reach out to Human Resources.
You can, however, modify your elections under certain circumstances, called "Qualifying Events" These are events such as marriage, divorce, birth or adoption of a child, loss of eligibility under another plan. If you experience a qualifying event, you may make changes to your benefits within 30 days of the event or 60 days if the event is due to birth or adoption of a child.
Refer to your Employee Benefits Guide or contact Human Resources if you have questions about qualifying events.
MEDICAL/RX
Having access to high quality, affordable health care is a great concern for most people. That’s why we are pleased to offer employees, and their families, comprehensive medical and prescription coverage administered by CommunityCare.
DENTAL
Mutual of Omaha dental plan provides comprehensive coverage to help you and your family maintain good dental health. Providers are part of the MetLife PDP Plus network, or you may see an out-of-network dentist of your choice. Be aware if you go out-of-network, your costs will be higher.
To find out if your provider is in-network, please visit the Mutual of Omaha website.
VISION
DID YOU KNOW?
- Eye exams can help detect serious eye and general health conditions sooner: high blood pressure, diabetes, heart disease, high cholesterol
- Babies should receive their first professional eye exam at 6 months
- 80% of learning in the first 12 years comes through the eyes
The City of Sand Springs offers vision coverage through Mutual of Omaha to help pay for eye exams, prescription glasses and contact lenses. You receive a higher level of benefits when you see a provider in the EyeMed Network. Review your coverage details in your Benefit Guide.
To find out if your provider is in-network, please visit the Mutual of Omaha website.
BASIC LIFE, VOLUNTARY LIFE & AD&D
The City of Sand Springs provides you with Basic & Voluntary Life/AD&D coverage through Mutual of Omaha.
Basic Life/AD&D
Employees working 30 or more hours per week are eligible for an amount equal to 1 times your annual salary, but in no event less than $10,000 or more than $150,000, coverage payable to your designated beneficiary in the event of your death. An additional accidental death & dismemberment benefit (AD&D) is payable to you in the event of a covered dismemberment or to your beneficiary if your death is the result of an accident.
Voluntary Life/AD&D
A sudden accident or death can leave you or your loved ones in a vulnerable position. Employees have the opportunity to enroll in Term Life and Accidental Death & Dismemberment insurance which will supplement lost income in the event of an accident or death. If you choose to enroll in employee coverage, this will be in addition to your employer provided Basic Life coverage.
Who's Your Beneficiary? Naming a beneficiary is a crucial part of electing life insurance. Also, don't forget to update your primary or secondary beneficiary if you experience a life event, such as a divorce or birth of a child.
Please consult your Employee Benefits Guide and review the benefit summaries for additional details.
FLEXIBLE SPENDING ACCOUNT & DEPENDENT CARE FSA
The Health Care and Dependent Care Flexible Spending Accounts (FSA) allow you to set aside pre-tax dollars to pay for eligible expenses. By contributing to one or both of the Flexible Spending Accounts you reduce your taxable income, so you pay less in taxes — which saves you money.
Contributions
The election you make during enrollment is your election for the entire plan year. You may change it only if you have a qualifying life event and the change request must be consistent with the event.
You may contribute as follows:
Health Care FSA
- Up to $3,050 annually.
- All benefit eligible can participate, unless you or your spouse are contributing to an HSA.
- Reimbursements allowed for unreimbursed medical, prescription, dental, and vision expenses.
Dependent Care FSA
- Up to $5,000 annually.
- Limited to $2,500 if you are married and file separate tax returns.
How the Plan Works
You must incur your eligible expenses during the plan year — July 1, 2023 to June 30, 2024. An expense is considered to be incurred when the service is performed, not when you are billed or pay for the service.
SHORT-TERM AND LONG-TERM DISABILITY
Short-term and Long-term disability provides you with income protection when you need it. This coverage is paid by the City of Sand Springs and you must be actively working a minimum of 30 hours per week to be eligible for coverage.
WORKSITE BENEFITS
The City of Sand Springs offers a competitive benefits package for all employees. We realize you make benefit choices based on what’s important to you and the needs of your changing lifestyle. Therefore, along with our core benefits, we offer these additional benefits which help to provide financial support to employees.
- Critical Illness - Benefits are paid directly to you as the employee upon the diagnosis of a critical illness. Illnesses include Cancer, Heart Attack and Stroke. Also pays for preventative check-ins and early diagnosis of these serious conditions.
- Accident Insurance - Benefits are paid directly to you as the employee upon accidents requiring medical treatment. Also pays you a Wellness Benefit for doing your preventative screenings.
- Hospital Insurance - Benefits are paid directly to you as the employee when you, your spouse or child are facing a hospital stay, you can receive a benefit to help pay unexpected expenses not covered by your plan.
RETIREMENT
ADDITIONAL RESOURCES
UNDERSTANDING YOUR BENEFITS
CONTACT US
As you consider your benefit options, please be sure to review all available information: Employee Benefits Guide, Intranet, and other videos and flyers found on this webpage. If you don't understand your benefits or need any assistance, please contact Human Resources.
Additional Contacts
Holly Wheat
Human Resources Specialist
Holly.Wheat@SandSpringsOK.gov
(918) 246-2506
Jodi Thompson
Account Manager II
Jodi.Thompson@NFP.com
405-286-6479
Kristin Johnston
HR Director
Kristin.Johnston@SandSpringsOK.gov
(918) 246-2507
Robyn Setzer
Senior Account Executive
Robyn.Setzer@NFP.com
918-282-3517